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Project Coordinator/Jr PM
#24506403
Austin, TX Right to Hire On-Site Flexibility/Remote: 100%
Posted on
PlanIT Group is hiring a Senior Project Coordinator/Jr. PM- Remote. Experience working with Technology Teams to aid with a rigorous office integration schedule. When a firm is acquired, they are running on their Network and technology platforms. Our goal is to get the hardware, software, and technology infrastructure integrated can become the Managed Service Provider. This role plays an essential part in the success of the Integration process. We need someone to understand how to work with Technology professionals and be able to speak their language. This role will occasionally travel to help with large projects; US Passport required. Would you be interested in this opportunity? It is a long contract to possible hire and we do have some benefits. Thank you for your consideration!
Top Requirements:
1) Project Manager Systems Experience (MS Project, Excel, Smartsheet)
2) Experience with migrations – application, OS, data center. Can they communicate down time? Have they worked on an office closure? Things hiring manager will be looking for on resume review. If they have had to change a system from one state to another or upgraded systems this matches the goal to effectively manage change.
Responsibilities
Day to Day: 30 min standup with Engineers, talk about equipment questions / outstanding items that remain. Then if there's a new acquisition get on a call " HI I'm the Project Coordinator with the Integration Team and I'm here to review how the email migration will take place. Could be meeting virtually with clients to review more itinerary -- there's an electrician scheduled to come tomorrow at 9 AM etc. Then they would follow up with NetOps and Core Engineering team (internally) to ensure we were all set up for that office. They could potentially be leading training sessions, as well.
Top Requirements:
1) Project Manager Systems Experience (MS Project, Excel, Smartsheet)
2) Experience with migrations – application, OS, data center. Can they communicate down time? Have they worked on an office closure? Things hiring manager will be looking for on resume review. If they have had to change a system from one state to another or upgraded systems this matches the goal to effectively manage change.
Responsibilities
- Review the Email migration process with new acquisitions and verify Employee rosters.
- Work with the engineers to keep track of email migration tasks and identify risk
- Use Office timeline and Smartsheet to provide project status and reporting to customers.
- Schedule and facilitate both internal and client conference calls/meetings: creating meeting agendas, tracking action items.
- Assist other project team members with Application migration project tasks such as User Acceptance Testing, QA Testing, and managing the Application packaging workstreams.
- Assist with tracking equipment deliveries.
- Review Office construction timelines and coordinate move itineraries with engineers and firm contacts
- Act as a point of contact for Engineers to quickly mitigate project issues
- Coordinate travel arrangements for Engineers and coordinate office move logistics with Site contacts.
- Manage Email migration projects which include updating project plans.
- Conduct Email migration and Cloud training seminars via Teams Videoconference
- Hold regular meetings with Engineers to decide progress and address challenges.
- Aid with complicated project problem resolution. Catalog and track issues with RAID Logs, provide status updates to management, and ensure a solution is formulated.
- Provide project updates to various stakeholders about strategy, adjustments, and progress.
- Register vendors for electronic payments, manage invoices, and track payments.
- Update project documentation which includes Deployment guides, Engineer checklist, Service Now Request, and Procedural Manuals
- Work with Site contacts to coordinate Electronic Disposals and support Inventory and Data Sanitation records.
- 7+ years' experience in managing technical projects. It's a plus if the candidate has PM experience with upgrading and deploying Microsoft Windows operating systems, Windows Server, Active Directory, Networking, and Application upgrades/migrations.
- Project management experience with managing Exchange, O365 migrations, moves, office decommissioning projects is a plus.
- Strong Microsoft Office skills with Microsoft Project, Visio, PowerPoint, Calendly and Grammarly and must be comfortable on Videoconferences.
Day to Day: 30 min standup with Engineers, talk about equipment questions / outstanding items that remain. Then if there's a new acquisition get on a call " HI I'm the Project Coordinator with the Integration Team and I'm here to review how the email migration will take place. Could be meeting virtually with clients to review more itinerary -- there's an electrician scheduled to come tomorrow at 9 AM etc. Then they would follow up with NetOps and Core Engineering team (internally) to ensure we were all set up for that office. They could potentially be leading training sessions, as well.